Moodle Training Site User Guide

Chapter 1: Accessing Moodle

Creating User Accounts

Obtaining Moodle Enrollment Keys

Chapter 1: Accessing Moodle  >>  Creating User Accounts

Create Moodle User Accounts

A Moodle user account is necessary for all coordinators, trainers and test examiners. There are two ways to create Moodle user accounts: 

1) The LEA coordinator populates a template for upload, OR 

2) Individuals create their own accounts.

Individuals who already have accounts from a previous administration or year do not need to create new ones.

1. LEA Coordinator Moodle User Account Template
• Download and complete the Moodle User Account Template.
• Email the completed template to moodlesupport@scoe.net.
• Moodle will send a confirmation email that a new account has been requested to each person listed in the file.
• Each person will need to confirm his or her account by selecting the link in the email confirmation.
2. Individual User Account Directions
• Access the Moodle Training Site.
• Select [Create new account] next to the Log in button.
• Create a username and password and provide the required information.
• Select the [Create my new account] button.
• Moodle will send a confirmation email to the email address you provided.
• Activate the account by selecting the link provided in the confirmation email.

Course Log in Directions

Once a user has created an individual account:

• Obtain the enrollment key for the appropriate course or courses from the LEA coordinator.
• Access the Moodle Training Site.
• Enter using your username and password to log in to your account.
• Select the appropriate program from the Course Categories list on the home page.
• Select the course. Each course requires an enrollment key unique to each LEA.
• Enter the enrollment key when requested.

Chapter 1: Accessing Moodle  >>  Obtaining Moodle Enrollment Keys

Obtaining Moodle Enrollment Keys

CAASPP LEA Coordinator

The primary and secondary LEA CAASPP coordinators were emailed an access code. If you did not receive one, email moodlesupport@scoe.net. To obtain your Moodle enrollment keys:

1. Log on to the CAASPP-ELPAC Administration and Scoring Training site.
2. Enter program specific access code. (CAASPP and ELPAC have different access codes.)
3. Select the appropriate Moodle Training Site button.
• CAA Moodle Training Site
• CAASPP Moodle Training Site
4. Obtain the enrollment keys.
• For CAA and CAASPP there will be one enrollment key for each certification course:
• CAA Test Examiner Tutorial
• CAASPP Test Administrator Tutorial 
5. Distribute appropriate enrollment key to applicable testing personnel.
• To assist you in communicating about the enrollment key to your staff, the CAA Test Examiner Tutorial Moodle Template Letter is available here for download. This letter can be customized and distributed to staff.

CAA/CAASPP Test Examiner

Test examiners can obtain the enrollment keys from the LEA CAASPP coordinator.

ELPAC LEA Coordinator

The primary and secondary LEA ELPAC coordinators were emailed an access code. If you did not receive one, email moodlesupport@scoe.net. To obtain your Moodle enrollment keys:

1. Log on to the CAASPP-ELPAC Administration and Scoring Training site.
2. Enter program specific access code. (CAASPP and ELPAC have different access codes.)
3. Select the appropriate Moodle Training Site button.
• Summative Moodle Training Site
• Initial Moodle Training Site
• Summative Alternate ELPAC Moodle Training Site
• Initial Alternate ELPAC Moodle Training Site
4. Obtain the enrollment keys.
• For Summative and Initial ELPAC there will be four enrollment keys, one for each course:
• LEA Certification (Kindergarten through Grade 12)
• LEA Certification (Grades 6–12)
• Trainer Resources
• Test Examiner Training and Calibration
• For Summative Alternate ELPAC there will be two enrollment keys, one for each certification:
• LEA Certification
• Test Examiner Certification
• For Initial Alternate ELPAC there will be three enrollment keys, one for each certification:
• LEA Certification
• New LEA Coordinator Only—LEA Certification
• New Test Examiners Only—Test Examiner Certification
5. Distribute appropriate enrollment key to applicable testing personnel.

ELPAC/Alternate ELPAC Test Examiner

Test examiners can obtain the appropriate enrollment keys from the LEA ELPAC coordinator.

Chapter 2: Accessing Program Specific Training

This chapter includes instructions for accessing program-specific training. Select one of the following links to access the specific instructions for that program: 

CAA Moodle Process

CAASPP Moodle Process

Initial ELPAC Moodle Process

Summative ELPAC Moodle Process

Initial Alternate ELPAC Moodle Process

Summative Alternate ELPAC Moodle Process

Chapter 2: Accessing Program Specific Training  >>  CAA Moodle Process

CAA Moodle Process

Instructions for accessing the California Alternate Assessments (CAAs) training.

1. Select a course that matches your assessment
• California Alternate Assessments (CAAs) Training
2. Select a course that matches your CAA or CAASPP role
• CAASPP Test Administrator Training: For any person administering the CAASPP.
3. Enter Moodle Enrollment Key
• Get the enrollment key from the LEA coordinator.
4. Complete the course
• California Alternate Assessment (CAA) Test Examiner Tutorial course
• One section unlocks the next.
• Sections must be completed in order.
• Entire course does not need to be completed in one sitting.
• Receive certificate upon completion. (Emailed to address in account profile.)
• Must be completed prior to giving any tests.

To receive a Certificate of Completion in Science, test examiners must complete the General and CAA for Science sections.

To receive a Certificate of Completion in ELA/Mathematics, test examiners must complete the General and ELA/Mathematics sections.

If you are administering both the CAA for Science and CAA for ELA/Mathematics, you must complete both content area tutorials. You will receive two certificates.

Chapter 2: Accessing Program Specific Training  >>  CAASPP Moodle Process

CAASPP Moodle Process

Instructions for accessing the California Assessment and Student Performance Progress (CAASPP) training.

1. Select a course that matches your assessment
• California Assessment and Student Performance Progress (CAASPP) Training
2. Select a course that matches your CAASPP role
• CAASPP Test Administrator Training: For any person administering the CAASPP.
3. Enter Moodle Enrollment Key
• LEA Coordinator obtains key and distributes (See “Obtain Moodle Keys” for further information)
4. Sign Test Security Affidavit
• Must be signed in each course
• Only need to be signed once per course
5. Complete the course
• CAASSP Test Administrator Tutorial course
• One section unlocks the next
• Sections must be completed in order
• Entire course does not need to be completed in one sitting
• Receive certificate upon completion (Emailed to address in account profile)
• Must be completed prior to giving any tests

Chapter 2: Accessing Program Specific Training  >>  Initial ELPAC Moodle Process

Initial ELPAC Moodle Process

Instructions for accessing the English Language Proficiency Assessments for California (ELPAC) trainings

1. Select a course that matches your ELPAC role
• LEA Certification (Kindergarten through grade twelve): For the LEA coordinator or their designee in a kindergarten through grade twelve LEA (the person/people who would have attended the statewide in-person training)
• LEA Certification (Grades six through twelve): For the LEA coordinator or their designee in a grades six through twelve LEA (the person/people who would have attended the statewide in-person training)
• Trainer Resource course: For any person responsible for delivering ELPAC training
• Test Examiner Training and Calibration course: For any person administering the ELPAC
2. Enter Moodle Enrollment Key
• Obtain the enrollment key from the LEA coordinator
3. Sign Test Security Affidavit
• Must be signed in each course
• Only needs to be signed once per course
4. Complete the course

Select your role:

• LEA Coordinator
• Trainer
• Test Examiner

LEA Coordinator

The LEA certification course is designed to prepare LEA coordinators, or their designee, to train test examiners to administer and locally score the Initial ELPAC. This course replaces the statewide in-person training. It consists of sections, each with a video or videos to view. Completion of one section is required in order to unlock the next section. All sections must be completed in order to obtain certification. The course does not have to be completed in one sitting, and only needs to be completed by the person or people responsible for overseeing ELPAC training and administration in the LEA. This course does not replace scoring training or calibration for items in the Speaking or Writing domains. 

All videos included in the certification course are also included in the Trainer Resources and Test Examiner Training and Calibration courses as resources for local LEA trainings. However, you must view the videos in the certification course in order to receive a certificate of completion. As the LEA coordinator, or designee, it is your responsibility to complete this certification course and ensure test examiners complete calibration.

There is a course for kindergarten through grade twelve LEAs and a course for grade six through twelve LEAs. The LEA coordinator completes the course that best aligns with their LEA.

• LEA Certification courses (K–12 and 6–12)
• Must complete and pass check for understand quizzes for each video
• Entire course does not need to be completed in one sitting
• Receive certificate upon completion (emailed to address in account profile)
• Must be completed prior to conducting any training
• DOES NOT calibrate coordinator to administer the test. If the LEA coordinator is also administering the ELPAC, they must also complete and pass calibration for the grade level and grade spans they will be administering. Calibration quizzes are located in the Test Examiner Training and Calibration course.

Trainer

The Trainer Resources course provides trainers access to online training materials needed to conduct training.

These resources include everything ELPAC trainers need to prepare test examiners for administrating and scoring the Initial ELPAC: training videos, training quizzes, group calibration quizzes (where applicable) and the Initial ELPAC Training binder sections. Trainers need to decide if test examiners need training in both the Speaking and Writing domains or just Writing domain. All test examiners will have to calibrate for the grade level and grade spans and the domains they will be administering and scoring. Calibration quizzes are located in the Test Examiner Training and Calibration course. 

• Trainer Resources course
• Resources to support training
• Contains optional Trainer Certification
• Organized task type
• Nothing required to complete
• Resources used by trainer to best support test examiners
• DOES NOT calibrate trainer to administer the test. If the trainer is also administering the ELPAC, they must  complete and pass calibration for the grade level and grade spans they will be administering. Calibration quizzes are located in the Test Examiner Training and Calibration course.

Test Examiner

The Test Examiner Training and Calibration course provides test examiners access to online training videos and quizzes for self-guided training and calibration.

Sections containing various training materials and calibration quizzes (Calibration Certification) are organized by grade levels and grade spans. Within each training and calibration section, test examiners will find training videos, training quizzes, and calibration quizzes.

• Training videos can be viewed multiple times, and can be scrubbed forwards and backwards.
• Training quizzes provide the opportunity to practice scoring and viewing score justifications. Completion of training quizzes is not required to receive a certificate of calibration.
• Calibration quizzes are specific to grade levels and  grade spans and are located in the Speaking Calibration Certification and Writing Calibration Certification portions.
• Test examiners only need to use the training materials for the grade level or grade span and the task types they will be administering and scoring.

Test examiners must calibrate for the grade level or grade spans they will be administering and scoring. Calibration quizzes do not need to be completed in order. Once all calibration quizzes in the section are completed, a link to a “certification of completion” will unlock. Test examiners will follow this link to have a certificate emailed to them. Test examiners can share these certificates with their ELPAC trainer, site coordinator, and/or LEA ELPAC coordinator as proof of calibration.

Test examiners may need to complete calibration in more than one grade level or grade span section, depending on who they will be testing. For example, test examiners administering the ELPAC to kindergarten through grade 6 will need to complete the kindergarten–grade 5 AND the grades 6–8 speaking calibration certification sections.

Test examiners do not need to take the LEA Certification Course, however, the training videos included in the certification course are available for test examiners as an additional training resource.

• Resources to support training and calibration
• Organized by task types
• Must complete/pass Speaking and Writing calibration quizzes that match grade level or grade span test examiner will be administering
• Does not need to be completed in order or one sitting
• Receives a certificate upon completion of calibration quizzes (emailed to address in account profile)

Chapter 2: Accessing Program Specific Training  >>  Summative ELPAC Moodle Process

Summative ELPAC Moodle Process

Instructions for accessing the English Language Proficiency Assessments for California (ELPAC) trainings

1. Select a course that matches your ELPAC role.
• LEA Certification (Kindergarten through grade twelve): For the LEA coordinator or their designee in a kindergarten through grade twelve LEA (the person/people who would have attended the statewide in-person training)
• LEA Certification (Grades six through twelve): For the LEA coordinator or their designee in a grades six through twelve LEA (the person/people who would have attended the statewide in-person training)
• Trainer Resources course: For any person responsible for delivering ELPAC training
• Test Examiner Training and Calibration course: For any person administering the ELPAC
2. Enter Moodle Enrollment Key
• Obtain the enrollment key from the LEA coordinator
3. Sign Test Security Affidavit
• Must be signed in each course
• Only needs to be signed once per course
4. Complete the course

Select your role:

• LEA Coordinator
• Trainer
• Test Examiner

LEA Coordinator

The LEA certification course is designed to prepare LEA coordinators, or their designee, to train test examiners to administer and locally score the Summative ELPAC. This course replaces the statewide in-person training. It consists of several sections, each with a video or videos to view. All sections must be completed in order to obtain certification. The course does not have to be completed in one sitting, nor does it need to be completed in any particular order. It only needs to be completed by the person or people responsible for overseeing ELPAC training and administration in the LEA. This course does not replace scoring training or calibration for items in the Speaking domain. 

All the videos included in the certification course are also included in the Trainer Resources and Test Examiner Training and Calibration courses as resources for local LEA trainings. However, you must view the videos in the certification course in order to receive a certificate of completion. As the LEA coordinator, or their designee, it is your responsibility to complete this certification course and ensure test examiners complete calibration.

There is a course for kindergarten through grade twelve LEAs and a course for grade six through twelve LEAs. The LEA coordinator completes the course that best aligned with their LEA.

• LEA Certification courses (K–12 and 6–12)
• Must complete and pass check for understand quizzes for each video
• Entire course does not need to be completed in one sitting
• Receive certificate upon completion (Emailed to address in account profile)
• Must be completed prior to giving any training
• DOES NOT calibrate coordinator to administer the test. If the LEA coordinator is also administering the ELPAC, they must also complete and pass calibration for the grade level and grade spans they will be administering. Calibration quizzes are located in the Test Examiner Training and Calibration course.

Trainer

The Trainer Resources course provides trainers access to online training materials needed to conduct training.

These resources include everything ELPAC trainers need to prepare test examiners for administrating and scoring the Initial ELPAC: training videos, training quizzes, group calibration quizzes (where applicable) and the Summative ELPAC Training binder sections.  Trainers will want to modify their training to accommodate both new and experienced test examiners. All test examiners will have to calibrate for the grade level or grade spans they will be administering and scoring. Calibration quizzes are located in the Test Examiner Training and Calibration course. All training videos are also located in the Test Examiner Training and Calibration course.

• Trainer’s Resources course
• Resources to support training
• Contains optional Trainer Certification
• Organized by task type
• Resources used by trainer to best support test examiners
• DOES NOT calibrate trainer to administer the test. If the trainer is also administering the ELPAC, they must complete and pass calibration for the grade level and grade spans they will be administering. Calibration quizzes are located in the Test Examiner Training and Calibration course.

Test Examiner

The Test Examiner Training and Calibration course provides test examiners access to online training videos and quizzes for self-guided training and calibration.

Sections containing various training materials and calibration quizzes (Calibration Certification) are organized by grade levels and grade spans. Within each training and calibration section, test examiners will find training videos, training quizzes, and calibration quizzes.

• Training videos can be viewed multiple times, and can be scrubbed forwards and backwards.
• Training quizzes provide the opportunity to practice scoring and viewing score justifications. Completion of training quizzes is not required to receive a certificate of calibration.
• Calibration quizzes are specific to grade levels and  grade spans and are located in the Speaking Calibration Certification and Writing Calibration Certification portions.

Test examiners must calibrate for the grade level or grade spans they will be administering and scoring. Calibration quizzes do not need to be completed in order. Once all calibration quizzes in the section are completed, a link to a “certification of completion” will unlock. Test examiners will follow this link to have a certificate emailed to them. Test examiners can share these certificates with their ELPAC trainer, site coordinator, and/or LEA ELPAC coordinator as proof of calibration.

Test examiners may need to complete calibration in more than one grade level or grade span section, depending on who they will be testing. For example, test examiners administering the ELPAC to kindergarten through grade 6 will need to complete the kindergarten–grade 5 AND the grades 6–8 speaking calibration certification sections.

Test examiners do not need to take the LEA Certification Course, however, the training videos included in the certification course are available for test examiners as an additional training resource.

• Resources to support training and calibration
• Organized by task types
• Must complete/pass the calibration quizzes that match grade level or grade span test examiner will be administering
• Does not need to be completed in order or one sitting
• Receives a certificate upon completion of calibration quizzes (emailed to address in account profile)

Chapter 2: Accessing Program Specific Training  >>  Alternate ELPAC Moodle Process

Initial Alternate ELPAC Moodle Process

Instructions for accessing the Initial Alternate English Language Proficiency Assessments for California (ELPAC) trainings.

1. Select a course that matches your Alternate ELPAC role
• Initial Alternate LEA ELPAC Coordinator Certification course: For the LEA coordinator or their designee who as already completed the LEA Certification for the operational field test 
• New LEA Coordinator Only—Initial Alternate LEA ELPAC Coordinator Certification course: For new LEA coordinators or their designee who did not complete the LEA Certification for the operational field test
• New Test Examiner Only—Initial Alternate ELPAC Test Examiner Certification course: For any person administering or second scoring the Alternate ELPAC who did not complete the Test Examiner Certification for the operational field test

There is no additional test examiner training for the Initial Alternate ELPAC for any person who completed the Test Examiner certification for the operational field test.

There are no calibration quizzes in the Alternate ELPAC courses.

2. Enter Moodle Enrollment Key
• LEA Coordinator obtains key and distributes (See “Obtain Moodle Keys” for further information)
3. Sign Test Security Affidavit
• Must be signed in each course
• Only need to be signed once per course
4. Complete the course
• Initial Alternate ELPAC—LEA Certification course
• One section unlocks the next
• Sections must be completed in order
• Entire course does not need to be completed in one sitting
• Receive certificate upon completion (Emailed to address in account profile)
• Must be completed prior to giving any training
• New LEA Coordinator Only—Initial Alternate ELPAC—LEA Certification course
  • One section unlocks the next
  • Sections must be completed in order
  • Entire course does not need to be completed in one sitting
  • Receive certificate upon completion (Emailed to address in account profile)
  • Must be completed prior to giving any training
• New Test Examiner Only—Alternate ELPAC—Test Examiner Certification Course
• For primary and secondary test examiners
• Entire course does not need to be completed in one sitting
• Receive certificate upon completion (Emailed to address in account profile)
• Must be completed prior to test administration
• Certifies test examiner to administer the test

Chapter 2: Accessing Program Specific Training  >>  Summative Alternate ELPAC Moodle Process

Summative Alternate ELPAC Moodle Process

Instructions for accessing the Summative Alternate English Language Proficiency Assessments for California (ELPAC) trainings.

1. Select a course that matches your Alternate ELPAC role
• Summative Alternate–LEA ELPAC Certification course: For the LEA coordinator or their designee 
  • If you complete the LEA Certification course, you are also certified to administer the Alternate ELPAC. You do not need to complete the Examiner’s Resource course.
• Alternate ELPAC Test Examiner Certification course: For any person administering or second scoring the Initial Alternate ELPAC or Summative Alternate ELPAC.

There are no calibration quizzes in the Alternate ELPAC courses.

2. Enter Moodle Enrollment Key
• LEA Coordinator obtains key and distributes (See “Obtain Moodle Keys” for further information)
3. Sign Test Security Affidavit
• Must be signed in each course
• Only need to be signed once per course
4. Complete the course
• Summative Alternate ELPAC–LEA ELPAC Certification course
• One section unlocks the next
• Sections must be completed in order
• Entire course does not need to be completed in one sitting
• Receive certificate upon completion (Emailed to address in account profile)
• Must be completed prior to giving any training
• Certifies coordinator to administer both the Initial Alternate ELPAC and the Summative Alternate ELPAC.
• Alternate ELPAC–Test Examiner Certification Course
• Certifies primary and secondary test examiners to administer the Initial Alternate ELPAC and the Summative Alternate ELPAC
• Entire course does not need to be completed in one sitting
• Receive certificate upon completion (Emailed to address in account profile-Required to receive credit for completion)
• Must be completed prior to test administration of either assessment

Chapter 3: Monitoring Training Completion Status

This chapter shows how to access Moodle reporting tools.

Requesting LEA Reporting Access

Completion Reports for CAA and CAASPP

Completion Reports for ELPAC

Completion Reports for Alternate ELPAC

Chapter 3: Monitoring Completion Status  >>  Requesting LEA Moodle Reporting Access

Requesting LEA Moodle Reporting Access

How to Request Reporting Access:

1. Identify the personnel who require reporting access.
2. Log on to the CAASPP-ELPAC Administration and Scoring Training website.
3. Select the appropriate Moodle Training Site button.
4. Fill out the contact information for up to three staff who will have access to view completion status. Enter the names and email addresses and select the [Save] button.

Please allow up to two business days before access is assigned.

Chapter 3: Monitoring Completion Status  >>  Completion Reports for CAA and CAASPP

Completion Reports for CAA and CAASPP

How to view user completion status.

1. To view the user's completion status, you need to go into the CAA Test Examiner Tutorial course,
   
   or the CAASPP Test Administrator Tutorial course.
   
2. Access the reports by selecting the Reports link at the top of the page.
   
3. Under the Reports section, select the [Course completion] or [Activity completion] links.
   
4. Look for the column header with the yellow and blue ribbon icon.
• If there is a green check mark under the certificate column, the test examiner has successfully completed the test examiner tutorial for that content area.

Chapter 3: Monitoring Completion Status  >>  Completion Reports for ELPAC

Completion Reports for ELPAC

How to view test examiner completion status.

1. To view the examiner's completion status, you need to go into the corresponding ELPAC Test Examiner Training and Calibration course.
   
   
2. Access the reports by selecting the Reports link at the top of the page.
   
3. Under the Reports section, select the [Course completion] or [Activity completion] links.
4. Look for the column header with the yellow and blue ribbon icon.  
• If there is a green check mark under the certificate column, the test examiner has successfully calibrated for that grade level or grade span.

Chapter 3: Monitoring Completion Status  >>  Completion Reports for Alternate ELPAC

Completion Reports for Alternate ELPAC

How to view test examiner completion status.

1. To view the examiner's completion status, you need to go into the Alternate ELPAC Examiner's Certification course.
   
2. Access the reports by selecting the Reports link at the top of the page.  
   
3. Under the Reports section, select the [Course completion] or [Activity completion] links.
4. Look for the column header with the yellow and blue ribbon icon.  
• If there is a green check mark under the certificate column, the test examiner has successfully certified to administer the Alternate ELPAC.